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37 articles
How to Perform a Bank Transfer. Note: This process is for transferring funds between different bank accounts. If you need to transfer funds within the same bank, please refer to the cash transfer pro…
Updated 1 week ago by Vanessa Borges
How to Record Interest. Navigate to Finance > Accounts Receivable > Revenue Posting > General Ledger. Click Post Receipt. Select the appropriate Revenue Code. Note: Each bank that bears interest need…
Updated 1 month ago by Vanessa Borges
How to Reverse a Journal Entry. Go to Finance > Accounting > General Ledger.. Click Journal Entries.. Search for the Journal Entry that you want to reverse. You can search using any of the following…
How to Record Bank Fees and Service Charges. Navigate to Finance > Accounts Payable > Accounts Payable Run > Payable Run. Click Add Invoice. Select the Vendor from the Vendor Nickname list. Enter the…
How to use Pre-Built Reports. Navigate to Finance > Reports. From the Reports dropdown, select the type of report you want to generate. Here are the different types of reports you can generate: Audit…
How to Look Up General Ledger Account History. Navigate to Finance > Accounting > General Ledger Report. Use the Fund , Department , or Account Line filters to help find the GL Account Number(s) you'…
Setting Up Accounts Payable ACH. Go to Finance > Accounts Payable > Vendor Management.. Select the vendor you want to set up for ACH. Click the Payment Method tab. Under Payment Method , select ACH.…
Processing Accounts Payable ACH Payments. Navigate to Finance > Accounts Payable > Accounts Payable Run. Select the desired invoice(s) or add a new one for processing. Select Schedule. Note: The "Pri…
To void a check: Go to Finance > Accounts Payable > Vendor Management. Select the Vendor you need. Click on the Invoices tab.. Choose the invoice linked to the payment you want to void. Click the Voi…
How to Void A Receipt. Navigate to Finance > Accounts Receivable > AR Reciept Run.. Find the receipt you would like to void. Hit the trash can icon to delete the receipt.
Creating a Template. Note: You must complete all required fields before creating a template.. Posting Journal Entries After creating a Journal Entry, click Save as Template.. Enter a Template Name. C…
How To Search For a Journal Entry. Navigate to Finance > Accounting > General Ledger.. Click on Journal Entries. Search for the desired Journal Entry. You can sort the entries by date or journal entr…
Scheduling Recurring Journal Entries. You can schedule Journal Entries to post automatically on a set date. Posting Journal Entries Journal Entry Templates Note: You must create a template before you…
Posting Journal Entries. Go to Finance > Accounting > General Ledger. Click Post Journal Entries. . Reference – Input the reference number or description of the original entry which you are making a…
In Accounts Payable > Accounts Payable Run it is a simple three or four-step process to pay vendors depending on the features you use. Additional detail on each of these steps is provided below. Ente…
Updated 1 month ago by Janelle Heuton
Budget Reports. Click Finance > Budgeting > Budget Reports.. Click Report Type. Select the report type from the dropdown menu. Options include: Budget Reports : Monthly comparison of your budget vers…
Building Your Annual Budget. You can create your budget directly in Finance Hub or download a spreadsheet to use as a budgeting worksheet. To build your budget directly from Finance Hub: Click Financ…
How To Amend Your Budget. Navigate to Finance > Budgeting > Amend Budget.. Click Add GL Account. Enter the GL Account. Enter the amount under the New Amended Budget.. If you’re not ready to finalize…
Positive Pay is an anti-fraud measure offered by some Banks. Within Finance Hub, you can generate a Positive Pay file that can be sent to your bank. The file will contain a report of the outstanding…
Updated 3 months ago by Janelle Heuton
You can reconcile your Bank Statements in Finance > Accounting > Bank Reconciliation. Click on the Reconcile Bank Statement tab. For each month, each bank account will be listed. You may filter resul…
Updated 4 months ago by Marni Stewart
You can easily set up new Revenue Codes in Finance Hub > Settings > Accounts Receivable. Click Revenue Code Setup at the top right of the screen, then click Add New Code. On the Add New Code screen,…
Updated 4 months ago by Janelle Heuton
Setting Up a New Vendor. You can easily set up a new Vendor in Finance Hub > Accounts Payable > Vendor Management. Click Add Vendor. Note: The fields on each tab with a red asterisk * are required fi…
gWorks Cloud is designed to simplify the process of closing out your Fiscal Year. Overview. In Fund Accounting, the Assets and Liabilities carry over into the new Fiscal Year, but the Revenues and Ex…
Updated 6 months ago by Janelle Heuton
You can void a check in Accounts Payable following the steps below. Open Accounts Payable > Vendor Management and select the Vendor that was paid for which you want to void an invoice. Open the “Invo…
Electronic Deposits are any revenue deposited automatically into your bank account that is not processed through FrontDesk or other modules. Common electronic deposits are property taxes received fro…
Updated 7 months ago by Janelle Heuton
Over-the-counter payments received by cash, check, and credit card, as well as monthly electronic revenue deposited directly into your bank account(s), are posted in Finance Hub > Accounts Receivable…
Revenue Codes are used in Accounts Receivable to easily post receipts for your over-the-counter daily bank deposit, and for electronic receipts that are deposited directly to your bank account. In Fi…
Updated 10 months ago by Janelle Heuton
You can easily create a new Fund in Finance Hub > Accounting > Fund Management. Click the Create Fund button on the top right of the screen. On the Create Fund screen, the first Search Fund field all…
Updated 11 months ago by Janelle Heuton
After creating and scheduling invoices for an Accounts Payable Run , print the Claims Report for Scheduled invoices to verify that what you entered accurately reflects each invoice that you need to p…
Updated 1 year ago by Janelle Heuton
In Finance > Accounting > Account Setup you can view existing accounts, change account descriptions, change account distribution IDs, inactivate/activate accounts, delete accounts, and create new acc…
You can easily create new General Ledger account numbers in Finance Hub > Accounting > Account Setup. Click the Create Account button on the top right of the screen. Account Setup. On the Create Acco…
After Finalizing an Accounts Payable Run, you can reassign check numbers that may have printed out of sync with the recorded check numbers in the system. This can occur when two checks are pulled tog…
You can reprint Accounts Payable checks when the check forms jam in the printer or are damaged in other ways. Reprinting Checks before Finalizing the Accounts Payable Run. In Accounts Payable > Accou…
The descriptions entered when creating invoices create the General Ledger history your Auditor will see. It is important to enter accurate descriptions of the purchases you make and the bills that yo…
You can Reprint Checks from the Print Checks step of an Accounts Payable Run before Finalizing the Run. You may need to reprint checks when check forms jam in the printer, or you forget to load the p…
You can delete, inactivate, or activate a vendor in Settings > Accounts Payable > Vendor Setup. You may have set up a duplicate vendor, or you may not have used a vendor in a long time and want to in…
In Accounts Payable > Vendor Management you can do the following in an existing vendor account: View and maintain vendor information. Add vendor credit to the account. View invoices and checks. Delet…