Finance Hub

43 articles

Budgets and Amendments

Budgets and Amendments. Budgeting tools allow cities to create, amend, and finalize budgets. Annual Budget Entry. Go to: Finance Hub | Budgeting | Annual Budget.. Click Budget Entry Tools to input ne…

Updated by Vanessa Borges

Report Breaks

Report Breaks (Non-Iowa). Understanding Report Breaks. Report Breaks allow cities to organize financial data in meaningful ways for reporting and budgeting. They act as filters that help sort account…

Updated by Vanessa Borges

Report Breaks (Iowa)

Report Breaks (Iowa). Understanding Report Breaks. Report Breaks allow cities to organize financial data in meaningful ways for reporting and budgeting. They act as filters that help sort account num…

Updated by Vanessa Borges

Iowa Budget Extract

Iowa Budget Extract . The Iowa Budget Extract creates a file that can be imported into the Iowa State Online Budget Reporting System. You are ready to create the file after your new budget is complet…

Updated by Vanessa Borges

Printing and Filing 1099s Electronically

If you have vendors who are designated as 1099 vendors and that you paid more than $600 in the previous year, you will need to print and file 1099s. 1099s must be disbursed to vendors by January 31st…

Updated by Marni Stewart

Printing and Filing Paper 1099s

If you have vendors who are designated as 1099 vendors and that you paid more than $600 in the previous year, you will need to print and file 1099s. 1099s must be disbursed to vendors by January 31st…

Updated by Marni Stewart

Bank Transfers

How to Perform a Bank Transfer. Note: This process is for transferring funds between different bank accounts. If you need to transfer funds within the same bank, please refer to the cash transfer pro…

Updated by Vanessa Borges

Recording Interest

How to Record Interest. Navigate to Finance > Accounts Receivable > Revenue Posting > General Ledger. Click Post Receipt. Select the appropriate Revenue Code. Note: Each bank that bears interest need…

Updated by Vanessa Borges

Reversing a Journal Entry

How to Reverse a Journal Entry. Go to Finance > Accounting > General Ledger.. Click Journal Entries.. Search for the Journal Entry that you want to reverse. You can search using any of the following…

Updated by Vanessa Borges

Recording Bank Fees and Service Charges

How to Record Bank Fees and Service Charges. Navigate to Finance > Accounts Payable > Accounts Payable Run > Payable Run. Click Add Invoice. Select the Vendor from the Vendor Nickname list. Enter the…

Updated by Vanessa Borges

How to use Pre-Built Reports

How to use Pre-Built Reports. Navigate to Finance > Reports. From the Reports dropdown, select the type of report you want to generate. Here are the different types of reports you can generate: Audit…

Updated by Vanessa Borges

How to Look Up General Ledger Account History

How to Look Up General Ledger Account History. Navigate to Finance > Accounting > General Ledger Report. Use the Fund , Department , or Account Line filters to help find the GL Account Number(s) you'…

Updated by Vanessa Borges

Setting Up Accounts Payable ACH

Setting Up Accounts Payable ACH. Go to Finance > Accounts Payable > Vendor Management.. Select the vendor you want to set up for ACH. Click the Payment Method tab. Under Payment Method , select ACH.…

Updated by Vanessa Borges

Processing Accounts Payable ACH Payments

Processing Accounts Payable ACH Payments. Navigate to Finance > Accounts Payable > Accounts Payable Run. Select the desired invoice(s) or add a new one for processing. Select Schedule. Note: The "Pri…

Updated by Vanessa Borges

Voiding and Reissuing AP Checks

To void a check: Go to Finance > Accounts Payable > Vendor Management. Select the Vendor you need. Click on the Invoices tab.. Choose the invoice linked to the payment you want to void. Click the Voi…

Updated by Vanessa Borges

How to Void A Receipt

How to Void A Receipt. Navigate to Finance > Accounts Receivable > AR Reciept Run.. Find the receipt you would like to void. Hit the trash can icon to delete the receipt.

Updated by Vanessa Borges

Creating Journal Entry Templates

Creating a Template. Note: You must complete all required fields before creating a template.. Posting Journal Entries After creating a Journal Entry, click Save as Template.. Enter a Template Name. C…

Updated by Vanessa Borges

How To Search For a Journal Entry

How To Search For a Journal Entry. Navigate to Finance > Accounting > General Ledger.. Click on Journal Entries. Search for the desired Journal Entry. You can sort the entries by date or journal entr…

Updated by Vanessa Borges

Scheduling Recurring Journal Entries

Scheduling Recurring Journal Entries. You can schedule Journal Entries to post automatically on a set date. Posting Journal Entries Journal Entry Templates Note: You must create a template before you…

Updated by Vanessa Borges

Posting Journal Entries

Posting Journal Entries. Go to Finance > Accounting > General Ledger. Click Post Journal Entries. . Reference – Input the reference number or description of the original entry which you are making a…

Updated by Vanessa Borges

How to process an Accounts Payable Run and Pay Vendors

In Accounts Payable > Accounts Payable Run it is a simple three or four-step process to pay vendors depending on the features you use. Additional detail on each of these steps is provided below. Ente…

Updated by Janelle Heuton

Budget Reports

Budget Reports. Click Finance > Budgeting > Budget Reports.. Click Report Type. Select the report type from the dropdown menu. Options include: Budget Reports : Monthly comparison of your budget vers…

Updated by Vanessa Borges

Building Your Annual Budget

Building Your Annual Budget. You can create your budget directly in Finance Hub or download a spreadsheet to use as a budgeting worksheet. To build your budget directly from Finance Hub: Click Financ…

Updated by Vanessa Borges

Amending Your Budget

How To Amend Your Budget. Navigate to Finance > Budgeting > Amend Budget.. Click Add GL Account. Enter the GL Account. Enter the amount under the New Amended Budget.. If you’re not ready to finalize…

Updated by Vanessa Borges

How to use Positive Pay

Positive Pay is an anti-fraud measure offered by some Banks. Within Finance Hub, you can generate a Positive Pay file that can be sent to your bank. The file will contain a report of the outstanding…

Updated by Janelle Heuton

Reconciling Your Bank Statement

You can reconcile your Bank Statements in Finance > Accounting > Bank Reconciliation. Click on the Reconcile Bank Statement tab. For each month, each bank account will be listed. You may filter resul…

Updated by Marni Stewart

Setting Up Revenue Codes

You can easily set up new Revenue Codes in Finance Hub > Settings > Accounts Receivable. Click Revenue Code Setup at the top right of the screen, then click Add New Code. On the Add New Code screen,…

Updated by Janelle Heuton

Setting Up a New Vendor

Setting Up a New Vendor. You can easily set up a new Vendor in Finance Hub > Accounts Payable > Vendor Management. Click Add Vendor. Note: The fields on each tab with a red asterisk * are required fi…

Updated by Janelle Heuton

Closing our your Fiscal Year in Finance Hub

gWorks Cloud is designed to simplify the process of closing out your Fiscal Year. Overview. In Fund Accounting, the Assets and Liabilities carry over into the new Fiscal Year, but the Revenues and Ex…

Updated by Janelle Heuton

How to Void an AP Check

You can void a check in Accounts Payable following the steps below. Open Accounts Payable > Vendor Management and select the Vendor that was paid for which you want to void an invoice. Open the “Invo…

Updated by Janelle Heuton

Accounts Receivable Electronic Deposits

Electronic Deposits are any revenue deposited automatically into your bank account that is not processed through FrontDesk or other modules. Common electronic deposits are property taxes received fro…

Updated by Janelle Heuton

Accounts Receivable Daily Deposits for Over-the-Counter Payments

Over-the-counter payments received by cash, check, and credit card, as well as monthly electronic revenue deposited directly into your bank account(s), are posted in Finance Hub > Accounts Receivable…

Updated by Janelle Heuton

Setting Up GL Revenue Codes

Revenue Codes are used in Accounts Receivable to easily post receipts for your over-the-counter daily bank deposit, and for electronic receipts that are deposited directly to your bank account. In Fi…

Updated by Janelle Heuton

Creating a New Fund

You can easily create a new Fund in Finance Hub > Accounting > Fund Management. Click the Create Fund button on the top right of the screen. On the Create Fund screen, the first Search Fund field all…

Updated by Janelle Heuton

Accounts Payable: Claims Report for Scheduled Invoices

After creating and scheduling invoices for an Accounts Payable Run , print the Claims Report for Scheduled invoices to verify that what you entered accurately reflects each invoice that you need to p…

Updated by Janelle Heuton

Viewing and Maintaining GL Accounts

In Finance > Accounting > Account Setup you can view existing accounts, change account descriptions, change account distribution IDs, inactivate/activate accounts, delete accounts, and create new acc…

Updated by Janelle Heuton

Creating New GL Accounts

You can easily create new General Ledger account numbers in Finance Hub > Accounting > Account Setup. Click the Create Account button on the top right of the screen. Account Setup. On the Create Acco…

Updated by Janelle Heuton

Reassigning AP Check Numbers

After Finalizing an Accounts Payable Run, you can reassign check numbers that may have printed out of sync with the recorded check numbers in the system. This can occur when two checks are pulled tog…

Updated by Janelle Heuton

Reprinting Damaged AP Checks

You can reprint Accounts Payable checks when the check forms jam in the printer or are damaged in other ways. Reprinting Checks before Finalizing the Accounts Payable Run. In Accounts Payable > Accou…

Updated by Janelle Heuton

Changing AP Check Descriptions

The descriptions entered when creating invoices create the General Ledger history your Auditor will see. It is important to enter accurate descriptions of the purchases you make and the bills that yo…

Updated by Janelle Heuton

Reprinting AP Checks

You can Reprint Checks from the Print Checks step of an Accounts Payable Run before Finalizing the Run. You may need to reprint checks when check forms jam in the printer, or you forget to load the p…

Updated by Janelle Heuton

Deleting or Inactivating a Vendor

You can delete, inactivate, or activate a vendor in Settings > Accounts Payable > Vendor Setup. You may have set up a duplicate vendor, or you may not have used a vendor in a long time and want to in…

Updated by Janelle Heuton

Managing Accounts Payable Vendors

In Accounts Payable > Vendor Management you can do the following in an existing vendor account: View and maintain vendor information. Add vendor credit to the account. View invoices and checks. Delet…

Updated by Janelle Heuton

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