Finance Hub

20 articles

How to use Positive Pay

Positive Pay is an anti-fraud measure offered by some Banks. Within Finance Hub, you can generate a Positive Pay file that can be sent to your bank. The file will contain a report of the outstanding…

Updated by Janelle Heuton

Reconciling Your Bank Statement

You can reconcile your Bank Statements in Finance > Accounting > Bank Reconciliation. Click on the Reconcile Bank Statement tab. For each month, each bank account will be listed. You may filter resul…

Updated by Marni Stewart

Setting Up Revenue Codes

You can easily set up new Revenue Codes in Finance Hub > Settings > Accounts Receivable. Click Revenue Code Setup at the top right of the screen, then click Add New Code. On the Add New Code screen,…

Updated by Janelle Heuton

Setting Up a New Vendor

Setting Up a New Vendor. You can easily set up a new Vendor in Finance Hub > Accounts Payable > Vendor Management. Click Add Vendor. Note: The fields on each tab with a red asterisk * are required fi…

Updated by Janelle Heuton

Closing our your Fiscal Year in Finance Hub

gWorks Cloud is designed to simplify the process of closing out your Fiscal Year. Overview. In Fund Accounting, the Assets and Liabilities carry over into the new Fiscal Year, but the Revenues and Ex…

Updated by Janelle Heuton

How to Void an AP Check

You can void a check in Accounts Payable following the steps below. Open Accounts Payable > Vendor Management and select the Vendor that was paid for which you want to void an invoice. Open the “Invo…

Updated by Janelle Heuton

Accounts Receivable Electronic Deposits

Electronic Deposits are any revenue deposited automatically into your bank account that is not processed through FrontDesk or other modules. Common electronic deposits are property taxes received fro…

Updated by Janelle Heuton

Accounts Receivable Daily Deposits for Over-the-Counter Payments

Over-the-counter payments received by cash, check, and credit card, as well as monthly electronic revenue deposited directly into your bank account(s), are posted in Finance Hub > Accounts Receivable…

Updated by Janelle Heuton

Setting Up GL Revenue Codes

Revenue Codes are used in Accounts Receivable to easily post receipts for your over-the-counter daily bank deposit, and for electronic receipts that are deposited directly to your bank account. In Fi…

Updated by Janelle Heuton

Creating a New Fund

You can easily create a new Fund in Finance Hub > Accounting > Fund Management. Click the Create Fund button on the top right of the screen. On the Create Fund screen, the first Search Fund field all…

Updated by Janelle Heuton

Accounts Payable Run and Paying Vendors

In Accounts Payable > Accounts Payable Run it is a simple three or four-step process to pay vendors depending on the features you use. Additional detail on each of these steps is provided below. Ente…

Updated by Janelle Heuton

Accounts Payable: Claims Report for Scheduled Invoices

After creating and scheduling invoices for an Accounts Payable Run , print the Claims Report for Scheduled invoices to verify that what you entered accurately reflects each invoice that you need to p…

Updated by Janelle Heuton

Viewing and Maintaining GL Accounts

In Finance > Accounting > Account Setup you can view existing accounts, change account descriptions, change account distribution IDs, inactivate/activate accounts, delete accounts, and create new acc…

Updated by Janelle Heuton

Creating New GL Accounts

You can easily create new General Ledger account numbers in Finance Hub > Accounting > Account Setup. Click the Create Account button on the top right of the screen. Account Setup. On the Create Acco…

Updated by Janelle Heuton

Reassigning AP Check Numbers

After Finalizing an Accounts Payable Run, you can reassign check numbers that may have printed out of sync with the recorded check numbers in the system. This can occur when two checks are pulled tog…

Updated by Janelle Heuton

Reprinting Damaged AP Checks

You can reprint Accounts Payable checks when the check forms jam in the printer or are damaged in other ways. Reprinting Checks before Finalizing the Accounts Payable Run. In Accounts Payable > Accou…

Updated by Janelle Heuton

Changing AP Check Descriptions

The descriptions entered when creating invoices create the General Ledger history your Auditor will see. It is important to enter accurate descriptions of the purchases you make and the bills that yo…

Updated by Janelle Heuton

Reprinting AP Checks

You can Reprint Checks from the Print Checks step of an Accounts Payable Run before Finalizing the Run. You may need to reprint checks when check forms jam in the printer, or you forget to load the p…

Updated by Janelle Heuton

Deleting or Inactivating a Vendor

You can delete, inactivate, or activate a vendor in Settings > Accounts Payable > Vendor Setup. You may have set up a duplicate vendor, or you may not have used a vendor in a long time and want to in…

Updated by Janelle Heuton

Managing Accounts Payable Vendors

In Accounts Payable > Vendor Management you can do the following in an existing vendor account: View and maintain vendor information. Add vendor credit to the account. View invoices and checks. Delet…

Updated by Janelle Heuton

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