How to Void an AP Check

Updated 5 months ago by Janelle Heuton

You can void a check in Accounts Payable following the steps below.

Open Accounts Payable > Vendor Management and select the Vendor that was paid for which you want to void an invoice.
Open the “Invoices” tab within that Vendor. This will show a list of all the invoices associated with that vendor. Click the invoice with the payment you wish you void.
Once you select the Invoice, you can see the details of the Invoice and Payment. To void the payment, click the Void Payment button in the bottom left corner of the screen.
A new screen will slide out. Enter the reason for voiding the payment and the date of the voided payment. Select Void Payment.
You then have the option to Void Payment or to Delete the invoice along with voiding the payment.
1. If you select Void Payment, the invoice will be marked as unpaid and will be included back in the first section of the AP run so you can re-process the AP run.
2. If you select Delete Invoice, this will remove both the payment and the invoice from the system.

If you wish to delete both the invoice and the payment, you also have the option to select Delete Invoice on the Invoice Details screen as well.