HR Hub

28 articles

​How to Process Payroll Run

To start a new Payroll Run, select New Payroll Run and follow the steps below.

Updated by Janelle Heuton

​HR Hub Settings Overview

Payroll Setup. Before you are able to process payroll, all employees and settings must be configured. Below is a breakdown of how to configure each of these items.

Updated by Janelle Heuton

HR Hub: Configuring Retirement Reporting by State

Some States have specific requirements for Pension or Retirement Reports. Follow the guides below to configure Pension for States that requireme specific configuration. Note that these inputs will be…

Updated by Janelle Heuton

Printing and Filing W-2s Electronically

You may print and file your W2s anytime after you have completed the last Payroll Run with a Pay Date in the ending year. W-2s must be distributed to your employees and submitted to the IRS by Januar…

Updated by Marni Stewart

Printing and Filing Paper W-2s

You may print and file your W2s anytime after you have completed the last Payroll Run with a Pay Date in the ending year. W-2s must be distributed to your employees and submitted to the IRS by Januar…

Updated by Marni Stewart

W-2 Settings

In order to print and file W-2s in HR Hub, you will need to enter your W-2 settings. In HR Hub, select Settings , then click on City Settings. Enter the W-2 Contact Information and W-2 Location Infor…

Updated by Marni Stewart

W2 Report

W2 Report. Preparing your W2s is a simple process in HR Hub. The first step is to run the W2 Report and verify the information is correct. In HR Hub, select Reports , then click on the Manual , tab.…

Updated by Marni Stewart

How Leave Types Work

Use Leave Types to add in all types of leave you offer including Vacation, Sick/PTO, Holidays, unpaid leave, and more. To view and manage Leave Types, go to HR > Settings > Leave Types. To update an…

Updated

How to Exempt Specific Income from a Deduction

HR Hub allows you to apply deductions only to certain Pay Types. Follow the instructions to exclude some Pay Types from the Deduction. To set up exemptions for a specific Deduction, navigate to the D…

Updated by Janelle Heuton

HR Hub Reports

HR Hub includes default reports you need to generate when filing taxes and submitting information to various Federal and State Agencies. HR Hub will automatically generate some reports on a regular b…

Updated by Janelle Heuton

How to Set Up & Use Direct Deposit

With HR Hub, you can set up Direct Deposit for your employees and generate an ACH file that can be provided to your Bank to pay them via direct deposit. All employees with direct deposit details conf…

Updated by Janelle Heuton

How to set up Local Tax Authorities in HR Hub

Some states, such as Pennsylvania, allow for multiple Local Tax Authorities that can be set up at the employee level. Each employee may be subject to one or more local taxes. Follow the instructions…

Updated by Janelle Heuton

How to Void Checks in HR Hub

Note: Voiding Payments is only available to internal gWorks Users. If you need assistance voiding a check, please contact gWorks Support to proceed. A paycheck can be voided for any employee as long…

Updated by Janelle Heuton

Setting Up and Managing Employees

Employees can be viewed, managed, or added through the Employees master list under HR > Employees. You can search, sort, and filter this table to find employees. You can also add an employee. Adding…

Updated by Janelle Heuton

How Deductions Work

Use the Deductions page to set up and manage all the Deductions in your Agency. Once the Deductions are created, you can assign them to the appropriate employee so they get withheld at the correct fr…

Updated by Janelle Heuton

TimeTracker: Getting Started

Before employees can start using TimeTracker to clock in and out, the shifts must be created and settings updated for each employee using them.

Updated by Janelle Heuton

TimeTracker: Timesheets & Approvals

HR Hub Standard includes TimeTracker, an online time-tracking system for hourly employees to log time. Employees who have access to TimeTracker to track time against shifts can log into their Employe…

Updated by Janelle Heuton

FAQ: SimpleCity Payroll vs HR Hub

For those migrating from SimpleCity Payroll to HR Hub, we hope you'll find a simpler and more streamlined and appealing experience with HR Hub with the same flexibility you are accustomed to.

Updated by Janelle Heuton

Employee Portal

All Employees can access their Employee Portal to view Paystubs, Leave Balances, and general profile information. If you use HR Hub Standard, employees can also use the Employee Portal to view and su…

Updated by Janelle Heuton

Payroll: Holidays

Holidays will be handled differently dependent on whether you are an HR Hub Basic or HR Hub Standard agency.. HR Hub Basic and Salaried Employees in HR Hub Standard. Set up a Leave Type and name it H…

Updated

Migrating Data from SimpleCity Payroll into HR Hub

This article explains which settings need to be manually entered or updated after the migration from SimpleCity Payroll.

Updated by Janelle Heuton

TimeTracker: Leave Requests

With TimeTracker, all employees can submit Leave Requests to supervisors for approval. Once the leave has been approved, it will populate in the Payroll run at the appropriate time. Submitting Reques…

Updated by Janelle Heuton

How to Pay Separation Pay (Leave Payout)

In the event an employee leaves or is terminated, you will pay their accrued Leave, also known as Separation Pay, as a separate Payroll Run. Separation Pay is handled differently than normal pay due…

Updated by Janelle Heuton

How do I correct a Payroll that has been processed?

In the event you overpaid or underpaid an employee, HR Hub allows you to make one-time corrections to the last completed Payroll run.

Updated by Janelle Heuton

How to Configure & Print Paper Checks

HR Hub includes the ability to configure Direct Deposit for each employee. In the event you still need to generate paper checks, you can configure a Check Template to print paychecks directly from HR…

Updated by Janelle Heuton

How to Pay Bonuses

HR Hub allows you to pay Bonuses as a separate Payroll Run. Follow the instructions below.

Updated by Janelle Heuton

How does my HR Hub Subscription work?

If you have HR Hub as a stand-alone product, HR Hub costs are based on the number of active regular employees you have and seasonal employee payroll runs. If you have HR Hub as a part of Core or Ente…

Updated by Janelle Heuton

How Pay Types Work

Pay Types determine Pay Frequency, Taxation, and more. Each hourly, salary, allowance, or per item should be added as a Pay Type. The Pay Type will then be associated with an employee. To view and ma…

Updated by Janelle Heuton

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